Mat & Bow Recruitment Group Ltd – Privacy Policy
Effective Date: 01/04/2025
Last Updated: 01/04/2025
1. Introduction
Mat & Bow Recruitment Group Ltd (“Mat & Bow”, “we”, “us”, or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [Insert Website URL] (the “Website”) and engage with our recruitment services.
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, which govern how we collect, store, and process personal data.
By using our Website, you agree to the collection and use of information in accordance with this Privacy Policy.
2. Information We Collect
We may collect and process the following types of personal information:
2.1. Information You Provide to Us
Contact Information: When you fill out forms on our Website (e.g., contact forms, job applications), you may provide details such as your name, email address, phone number, and company name.
Recruitment Information: When you apply for roles, we may collect your CV, cover letter, employment history, qualifications, and any other details you provide related to your job application.
Communication Data: Information from emails, messages, or other correspondence you send us.
2.2. Information We Collect Automatically
When you visit our Website, we may automatically collect:
Technical Data: IP address, browser type, device information, and operating system.
Usage Data: Information about how you interact with our Website, such as page views, referral URLs, and time spent on pages.
2.3. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience on our Website. For more information, please review our Cookie Policy.
3. How We Use Your Information
We use the information we collect for the following purposes:
Recruitment Services: To assess your suitability for job roles, share your CV with potential employers, and communicate with you about job opportunities.
Service Improvement: To enhance and personalise your experience on our Website.
Marketing and Communication: To send you recruitment updates, newsletters, and relevant job opportunities (you may opt out at any time).
Legal and Regulatory Compliance: To comply with legal obligations and resolve disputes.
Security and Fraud Prevention: To safeguard our Website and protect against fraudulent activities.
4. Legal Basis for Processing
Under the UK GDPR, we process your personal data based on the following legal grounds:
Performance of a Contract: When we engage with you for recruitment services.
Legitimate Interests: To provide, maintain, and improve our services, including matching candidates with job opportunities.
Consent: When you have given explicit consent (e.g., subscribing to marketing emails).
Legal Obligation: To comply with applicable laws and regulations.
5. How We Share Your Information
We may share your personal information with:
Employers and Clients: To facilitate job applications and recruitment services.
Service Providers: Third-party companies that assist us with Website hosting, analytics, and communication.
Legal Authorities: When required to comply with legal obligations or to protect our rights.
We do not sell or rent your personal information to third parties.
6. Data Retention
We retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy or as required by law.
Recruitment Data: We retain recruitment data (e.g., CVs, cover letters) for 12 months after your last interaction with us, unless you request its removal sooner.
Client and Candidate Records: We retain records for up to 6 years to comply with legal and contractual obligations.
We will securely delete or anonymise your data when it is no longer needed.
7. Your Data Protection Rights
Under the UK GDPR, you have the following rights regarding your personal data:
Access: You can request a copy of the personal data we hold about you.
Correction: You can request correction of inaccurate or incomplete information.
Erasure (Right to be Forgotten): You can request the deletion of your personal data, subject to legal obligations.
Objection and Restriction: You can object to or request the restriction of data processing in certain circumstances.
Data Portability: You can request that your data be transferred to another service provider.
Withdraw Consent: Where you have provided consent, you can withdraw it at any time.
To exercise any of these rights, please contact us at [Insert Contact Email].
If you are unsatisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Information Commissioner's Office
Wycliffe House, Water Lane
Wilmslow, Cheshire, SK9 5AF
Website: www.ico.org.uk
Phone: 0303 123 1113
8. Security of Your Information
We implement appropriate technical and organisational measures to protect your personal information from unauthorised access, use, or disclosure. However, no method of transmission over the Internet is entirely secure.
9. Third-Party Links
Our Website may contain links to third-party websites. We are not responsible for the privacy practices of these websites. Please review their privacy policies before providing any personal data.
10. Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We encourage you to review this page periodically.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us at:
Mat & Bow Recruitment Group Ltd
Didier@matandbow.com
+44 20 805 059 366